DSS FISCAL MANUAL SECTION IV - DSS-1571 SUBMISSIONS

Section IV-C Claiming Expenditures from Prior Periods on the DSS-1571

A. In order for expenditures to be reportable and reimbursable on the DSS-1571, they must have been incurred within two years of the time in which they will be reported.

B. Expenditures incurred and found to be claimed erroneously must be corrected. Therefore, all expenditures discovered to have been claimed incorrectly must be returned to the federal government no matter how far back they occurred, but the two-year rule must be applied when claiming reimbursement of expenditures.

C. If a county discovers expenditures never reported for reimbursement, these expenditures are not eligible to be reported for reimbursement if they exceed the two year time limit, even though they were eligible when incurred.

Following are two examples to further explain claiming expenditures from prior periods.

1. A county discovers in January 2009 they neglected to claim expenditures for supplies in April 2007. They have already completed and uploaded their DSS-1571 for December services paid January 2009 so the next possible claim will be filed in February 2009. The county may go back to February 2007 to claim any expenditure they missed so, yes, the county may included these expenditures in the February 2009 report.

2. A county discovers in January 2009 they neglected to claim expenditure for supplies in April 2005. They have already completed and uploaded their DSS-1571 for December services paid January 2009 so the next possible claim will be filed in February 2009. The county may only go back to February 2007 to claim any expenditure they missed so no, the county may not included these expenditures in the February 2009 report since it is over the two year time limit.