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SERVICES INFORMATION SYSTEMS (SIS)
USERS MANUAL - UPDATE
DATE September 19, 2000
TO: Work First and Services Program Staff
EFFECTIVE: October 1, 2000
The Services Information System User’s Manual has been revised to incorporate the following changes:
The Program Code field has been expanded from one (1) alphanumeric position to five (5) alphanumeric positions. The first three positions (1-3), will initially not be used, and will accept only spaces when being keyed. When using the current, single alphanumeric Program Codes (codes A-Z and 0-9), a space is also keyed in the fourth position (4) and the (single alphanumeric) Program Code is keyed in the fifth, or right-most, position (5). A new SIS User’s Manual and a revised form DSS-4263 will be issued. Counties should receive their initial supply of the new DSS-4263 within the next two weeks. The new manual is planned for distribution in October.
Program Code 0, formerly TANF Transferred to SSBG Adopt/Foster, has been changed to 100% Federal TANF funding and is now available statewide. Additional children’s services activities may now be coded to this funding source. Therefore, Program Code 0 will now be named TANF CPS&FC/ADOPT. Use of this funding source is limited to specific workers and to TANF-eligible families only. Refer to the new definition for Program Code 0 and to Children’s Services policy requirements for details.
Service Codes that can be coded to Program Code 0 (zero):
010 – Adoption
It should be entered on the DSS 5027, DSS-4263, and DSS-1571 Part IV.
Client ID is required
011 – Adoption Recruitment
It should be entered on the DSS-4263 and DSS-1571 Part II.
Client ID is not required.
012 – Adoption Case Management and Supervision
It should be entered on the DSS-4263 and DSS-1571 Part IV.
Client ID is required.
041 – Level I Home Management
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
042 – Level II Personal Care
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
043 – Level II Home Management
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
044 - Level III Home Management
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
045 – Level III Personal Care
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
046 – Level IV Home Management
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
100 – Foster Care Services for Children Treatment
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
102 – Foster Care Services for Children Training
It should be entered on the DSS-4263 and DSS-1571 Part II.
Client ID is not required.
103 – Foster Care Services for Children Recruitment and Assessment
It should be entered on the DSS-4263.
Client ID is not required.
109 – Foster Care Services for Children Case Management
It should be entered on the DSS-4263 and DSS-1571 Part IV.
Client ID is required.
121 – Family Preservation
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
122 – Family Support
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
123 – Intensive Family Preservation
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
140 – Housing and Home Improvement
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
170 – Personal and Family Counseling
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
210 – CPS Investigative Assessment
It should be entered on the DSS-5027, and DSS-4263.
Client ID is required.
211 – CPS Intake
It should be entered on the DSS-4263.
Client ID is not required, however individual listing of client name is required on the DSS-4263 when used with Program Codes 0, 9 or R.
220 – Unsuccessful Attempts To Locate Victim Child
It should be entered on the DSS-4263.
Client ID is not required.
229 - Other Court Related Activity (Pre-Placement)
It should be entered on the DSS-4263 and DSS-1571 Part II.
Client ID is not required.
330 – Individual and Family Adjustment Services
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
380 – Case Management
It should be entered on the DSS-5027, and DSS-4263.
Client ID is required.
381 – Service Intake
It should be entered on the DSS-4263.
Client ID is not required, however individual listing of client name is required on the DSS-4263 when used with Program Codes 0, 9 or R.
386 – Case Management In-Home Services.
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part II.
Client ID is required for DSS-4263.
Client ID is not required for DSS-1571 Part II.
390 – Other Child Welfare Services.
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
EFFECTIVE: September 1, 2000
Program Code K, Independent Living Program, has been renamed as LINKS (formerly Independent Living Program). The funding source is now the Chafee Foster Care Independence Act Funds. Any questions or concerns about the use of these funds should be directed to Joan Mcallister (733-4622).
Service Codes that can be coded to Program Code K:
132 – LINKS Outreach Services
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
Use with Program Code K.
133 – LINKS Transitional Services
It should be entered on the DSS-5027 and DSS-4263
Client ID is required.
Use with Program Code K.
134 – LINKS Transitional Housing Funds
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
Use with Program Code K.
135 – LINKS Services to Foster Youth 13-15
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
Use with Program Code K.
136 – LINKS Services to Youth in Foster Care and in DSS Placement Responsibility ages 16-21
It should be entered on the DSS-5027, DSS-4263 and DSS-1571 Part IV.
Client ID is required.
Use with Program Code K.
EFFECTIVE: October 1, 2000
Two new Service Codes and a new Program Code, Program Code 10, TANF Domestic Violence, have been added for the provision of domestic violence services to families receiving Work First Services. Please refer to DSS Administrative Letter No. Adult and Family Services 9-2000 for details.
350-TANF Domestic Violence Case Management (CM)
It should be entered on the DSS-5027, DSS-4263, and DSS-1571 Part IV.
Client ID is required.
Use with Program Code 10
351-TANF Domestic Violence Emergency Assistance (EA)
It should be entered on the DSS-5027 and DSS-1571 Part IV.
Client ID is required.
Use with Program Code 10
EFFECTIVE: September 1, 2000
Service Code 400-Work First Pilot - Transportation has been changed to 431-Work First Pilot – Transportation.
(This code is valid for Buncombe, Catawba, Davidson and Wake counties only.)
NOTE:
Reports SYA641 - SIS/County Administration Interface Process Service Cost Report Section I: Services Cost By Funding Source and Service and SYA650-1 – Section II: Average Cost – All Funding Sources will no longer be mailed. These reports (and others) can now be accessed using NC X/PTR. Instructions for accessing NC X/PTR may be obtained at the website located at the following URL address (you must have a RACF User ID and Password).
http://sccb.sips.state.nc.us/sysware/html/users.htm
If you have problems accessing NC X/PTR you can call the DHHS Help Desk at 919-733-9100.
The Services Information System (SIS) User’s Manual is now online!
Go to
http://www.dhhs.state.nc.us/dss/
and follow the links for “On-Line Manuals and Forms”
or go directly to
http://info.dhhs.state.nc.us:81/olm/manuals/dss/rim-01/man/index.htm
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INSTRUCTIONS FOR MAINTAINING SIS USERS MANUAL | ||
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Appendix B |
Appendix B | |
Pages B-3 - B-6A, dated 06/01/2000 |
Pages B-3 - B-6A, dated 10/01/2000 | |
Appendix B |
Appendix B | |
Pages B-8A, dated 04/14/2000 |
Page B-8A, dated 10/01/2000 | |
Appendix B |
Appendix B | |
Page B-20A, dated 02/29/2000 |
Page B-20A, dated 10/01/2000 | |
Appendix C |
Appendix C | |
Page C-1 - C4, dated 06/01/2000 |
Page C1 - C4, dated 10/01/2000 | |
Appendix D |
Appendix D | |
Pages D-1 - D-2, dated 04/03/2000 |
Page D-1 - D-2, dated 10/01/2000 | |
Hank Bowers, Assistant Chief,
Planning and Information
Resource and Information Management Section
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For questions or clarification on any of the policy contained in these manuals, please contact your local county office. |
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