Food Stamp Disaster Manual FSDM

V. FSIS DISASTER INSTRUCTIONS AND SCREENS

PART V: FSIS DISASTER INSTRUCTIONS AND SCREENS

Change #1-2009

October 1, 2009

V. FSIS DISASTER INSTRUCTIONS AND SCREENS

A. Disaster Application Process

All disaster applications must be completed through the SLUP process and use Transaction Code 1, even if there has been a previous Food and Nutrition Services case for the household. This does not apply to Food and Nutrition Services cases that are active at the time of the disaster.

1. Complete a thorough name search. Assign an individual ID number to any individual that is to be included on the disaster application if one has not already been assigned.

From the FOOD STAMP INQUIRY MENU or the FOOD STAMP UPDATE MENU, enter the SLMU - Menu - SLUP/SLUO/SLIN item. Press ENTER. The CERTIFICATION MENU SCREEN is displayed.



Press ENTER from the CERTIFICATION MENU SCREEN. The SLUP Screen is displayed.



Key all necessary information for a Transaction Code 1, including the Disaster Indicator Type and Number and each individual ID number that is to be included on the Disaster Food and Nutrition Services application. Press ENTER. The SLMU CERTIFICATION MENU is displayed with the application processed and the FSIS case ID number assigned.

NOTE: Disaster Indicator Type and Number are 2 fields that together uniquely identify a disaster event throughout the system. These are combined on the screen as one 2 character field to define the nature of the disaster to the system. The disaster types required are: H – Hurricane, T – Tornado, W – Flood, I – Ice, F – Fire, and E – Earthquake.

The allowable characters in the 2nd space of the disaster field will be 1-9. The number indicates the occurrence of the disaster.

Example: H1 indicates Hurricane#1, T2 indicates Tornado#2; etc.

From the SLMU Certification Menu, key a Transaction Code 2 to approve the disaster application or key a Transaction Code 5 to deny the disaster application. Press ENTER. The SLUP Screen is displayed.



2. Transaction Code 2

a. Key all necessary information for the Transaction Code 2. The Transaction Code 2 information is the same as regular Food and Nutrition Services cases except:

(1) There is only a one month certification period;

(2) The disaster indictor is a 2 digit alpha/numeric field;

(3) Do not enter an “N” in the No Prorate field; the system defaults to an “N”;

(4) Do not enter a Work Registration code for any individual. Leave blank; and

(5) A SLUI Screen is displayed to issue a disaster EBT card and set up a disaster EBT account instead of the SLIC Screen.

NOTE: If the Disaster Indicator was not keyed at the time the TC1 was keyed, you may key the ‘D’ Disaster Type/Number in the Disaster Indicator field at the time of the TC2; however, the Disaster Indicator field does not allow an entry when completing a TC5.

Once all necessary information has been keyed for the case, the SLUI screen is displayed.

b. Key the four-digit PAN Number and seven-digit SUI number. The State Office provides these numbers to the county. Each county is assigned a sequence of prepinned disaster EBT cards, and those cards are delivered to each disaster county. Make sure you have keyed unused PAN and SUI numbers. Press ENTER. If the number(s) has already been used, a message and information is displayed and you must correct. If all information is correct, you are prompted to press ENTER twice to update.

NOTE: The SLUI Screen may be accessed directly from the Food Stamp Update Menu if a correction is needed. A prompt is displayed to key the FSIS case ID number when the SLUI transaction item is keyed. The transaction must be corrected the same day the TC2 is keyed.

c. The SLMU menu is displayed with the message:

“CASE REC UPDATED, SUI ASSIGNED FOR THIS CASE”

d. If the Disaster Type/Number is not keyed in the Disaster Indicator field and you have completed a TC2, the EBT account is set up as a regular EBT account. To correct, complete a TC7 to close the case on the same day the TC2 is keyed. Key another TC1 with the Disaster Type/Number in the Disaster Indicator field. Complete the TC2 to certify the Disaster Food and Nutrition Services case.

e. FSIS closes the disaster case the month following the certification thru date.

3. Transaction Code 5

If the disaster application must be denied, use Transaction Code 5, and key all necessary information on the SLUP screen to deny the application. There is no difference in keying a denial for a disaster application and a regular Food and Nutrition Services application, except the disaster indicator is a Type/Number (2 digit alpha/numeric field) for the disaster application.

NOTE: If the Disaster Indicator was not keyed at the time the TC1 was keyed, the Disaster Indicator is not allowed when completing a TC5.

B. Disaster Food and Nutrition Services Case to a Regular Food and Nutrition Services Case

If the Food and Nutrition Services case is to continue after the disaster period, complete a TC7 to close the disaster Food and Nutrition Services case (if prior to the system closure). Complete a TC1 or TC3 (if there was a regular Food and Nutrition Services case prior to the Disaster Food and Nutrition Services case). Complete a TC2 to certify the case. Do not use the disaster FSIS case ID for the regular Food and Nutrition Services case. The household cannot use the disaster EBT card for regular benefits. If the household does not have a regular EBT card, issue a regular EBT card through the SLIC screen for regular Food and Nutrition Services benefits.

C. Replacement of EBT Disaster Cards

If a disaster card that has had an account set up and benefits loaded is reported as lost, the procedure for replacement is the same as with regular EBT cards.

If the disaster card was assigned incorrectly to a disaster case, access the SLUI screen and issue a new card. A new account is set up for the new card. If benefits remain in the old account, issue a supplement via the SLSE screen and issue the balance. The old account and benefits would not be available for use.

D. SLMF EBT DISASTER MANIFEST

SLMF is used to determine if PAN and SUI numbers have been assigned to clients. To access the inquiry screen, select SLMF from the FSIS Inquiry Menu. Press Enter. This displays the blank SLMF Manifest Inquiry Screen.

Enter the beginning and ending SUI numbers assigned to your county.

Press Enter. The screen displays the SUI numbers and the PAN numbers for the range that was selected. For SUI numbers that have been assigned, the screen also displays the FSIS case ID, the client's name, their dependent ID, and their SSN.



E. Reports

Reports are generated during the disaster period to identify disaster applications, application approvals, issuances, and denials. Report names are made available at the time of the disaster.