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The purpose of a vendor agreement is to ensure that the vendor does not treat recipients adversely.
County Responsibility for Negotiating Vendor Agreements
When the county department chooses to make a voucher or vendor payment or issue a two-party check, there must be an agreement with the vendor. See B. below for exceptions. In some instances, the payment will be to a landlord which makes him an energy supplier; therefore, a vendor agreement is required.
A. If a vendor agreement is open-ended, it is not necessary to re-negotiate it each year. To ensure that applicants receive benefits without delay, you should negotiate vendor agreements at the time you become aware of a new vendor.
B. Always use DSS-8163.
C. If the DSS-8163 is returned and the vendor has changed any wording, the DSS-8163 is void. You must negotiate a new DSS-8163.
D. Retain the original.
E. Give a copy to the vendor.
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For questions or clarification on any of the policy contained in these manuals, please contact your local county office. |
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