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The DSS-8123 is used to request supplemental LIEAP checks. The DSS-8123 is processed in the Energy System. The data is posted immediately and is available for inquiry.
A. Accessing the DSS-8123
To access the DSS-8123 screen from the Data Entry Menu, key ‘2’ in the SELECTION field. Press ENTER. The DSS-8123 screen appears.
B. Keying the DSS-8123
Key the FORM ID and other required information. Press ENTER. The alpha character ‘K’ (which is a part of the FORM ID) appears on the screen indicating the form type. The cursor automatically skips this field. Required fields are:
1. FORM NUMBER- enter the DSS-8114 Form ID number.
2. ENERGY NUMBER
3. COUNTY CASE NUMBER
4. DISTRICT NUMBER
5. COUNTY NUMBER
6. TYPE – this is a 2 digit field. Valid values are:
02 = Supplemental payment
04 = Reissued Check
7. MONTH- of original check
8. YEAR- of original check
9. AMOUNT – this is a 4 digit field. The whole dollar amount should be entered.
The other fields are optional and only need to be keyed if corrections are needed.
Once all information has been keyed, press ENTER. If the form is error free, the form processes with the message ‘CASE WAS ADDED SUCCESSFULLY’.
C. Errors on the DSS-8123
Once all information has been keyed and ENTER is pressed, the system edits the screen for errors. If errors are present, the error highlights and the system displays an error message at the bottom of the screen. If the errors are keying errors, make the necessary corrections. If the errors are not keying errors:
1. Circle or highlight the error on the DSS-8123
2. Screen print the error message or write the error message on a routing slip and attach to the DSS-8123.
3. Press F-3 to remove the DSS-8123 from the screen and return to the data Entry Menu screen. The message ‘NO ACTION TAKEN’ appears at the bottom of the screen.
NOTE: THE SYSTEM WILL NOT ALLOW YOU TO SUSPEND DSS-8123’S.
4. Log the form in a suspense log with the date returned to the worker.
5. Rekey the DSS-8123 when it has been corrected and resubmitted to Data Entry.
D. Turnarounds
No turnarounds are printed for DSS-8123’s.
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For questions or clarification on any of the policy contained in these manuals, please contact your local county office. |
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