Energy Programs

410.08 VERIFICATION AND DOCUMENTATION

A. Verification of Income for Recipients of Work First Family Assistance, MA, SSI, and Food and Nutrition Services

If a household member receives Work First Family Assistance, MA, or Food and Nutrition Services, use the verification of income in the case record used to determine the benefit for October. You may also use FSIS, EIS, SDX or on-line inquiry for verification of the income used to determine the October benefit. No further verification is required for these household members.

B. Verification of Income for Non-Recipients

1. Earned Income

Verify actual earned income which was received in October. Listed below are some sources of verifications.

a. Wages

• Check stubs for income received in October
• DSS-8113 completed by the employer for wage verification
• Contact with source/employer/collateral
• If verification cannot be obtained from any other source, use the client’s statement as verification.

b. Farm, Self-Employment, or Rentals

• Applicant's business records
• Bills/receipts for operational expenses
• Records from banks, suppliers, or other knowledgeable sources for income AND operational expenses
• Statement from roomer/boarder

2. Unearned Income

Verify actual unearned income which was received in October. Listed below are some sources of verifications.

• For Child Support use ACTS, or Contribution Form
• Award letter
• TPQY
• ESC-UIB
• Check stub OR copy of October check
• Contact with source of income
• Contact with bank; may use bank statement if income is by direct deposit.

NOTE: If a Medicare premium is deducted from Social Security income, add the premium to the amount deposited to determine the countable income.

3. Terminated Income

a. If questionable, verify income is terminated by viewing:

• Layoff slips
• Contact the local Employment Security Commission (ESC) office
• Contact other collaterals

b. To verify the November income amounts, use same sources of verification listed in 1. and 2. above.

Document all verifications on the worksheet or attach any verifications received to the worksheet.

NOTE: A client’s statement can be used as verification of income if the household is over the income limit.