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700.02 FORMS ON HOLD INDICATOR (FOH)
700.03 PLACING A TRANSACTION IN HOLD STATUS
700.04 REMOVING A TRANSACTION FROM HOLD STATUS
Change #1-2011
August 1, 2011
Transactions keyed on the SLUP/SLUO screens may be placed in hold status due to an error(s) or for second party review with no error.
When a transaction is placed in hold status, no action is processed online or in the nightly update; however, any information you have keyed for that transaction is retained. This information is displayed when you complete the SLIN transaction. Once the transaction is removed from hold status and the transaction processes online, the case is updated using the current processing method.
The Forms On Hold Indicator (FOH) is displayed on the SLUP, SLUO, and SLIN screen. The valid values are ‘N’ or ‘Y’. An ‘N’ is displayed in this field when the case does not have a transaction in hold status. A ‘Y’ is displayed in this field when there is a transaction in hold status for the case.
Displayed below are the SLUP/SLUO and SLIN screens with the FOH indicator field.
A. Forms On Hold Inquiry Screen (SLFI)
When a transaction is placed in hold status, the case is displayed on the Forms On Hold Inquiry (SLFI) screen. The screen displays all cases for your county that are in hold status. The transactions are sorted by worker number, transaction date, and case ID. From the FSIS Menu screen, select the SLFI transaction. Press ENTER. The SLFI screen is displayed.
B. Forms On Hold Delete Screen (SLFD)
When a transaction is placed in hold status, the case is displayed on the Forms On Hold Delete (SLFD) screen. The screen displays all cases for your county that are in hold status. The transactions are sorted by worker number, case ID number, and transaction
date. From the FSIS Menu screen, select the SLFD transaction. Press ENTER. The SLFD screen is displayed.
A. GENERAL
A transaction can be placed in hold status when completing an action using transaction codes 2, 3, 5, 6, 7, 8, or 9. A transaction cannot be placed in hold status when:
1. Completing an action using transaction code 1 because the FSIS case ID is not assigned until the transaction has processed. FSIS does not generate form numbers. The case ID is the key when the transaction is placed in hold status. The following message is displayed if the PF4 key is pressed. The FOH indicator field is protected and does not allow an entry of ‘Y’.
‘FORM ON HOLD (PF4) NOT ALLOWED FOR INITIAL APPLICATION (TC1)’
2. Completing an action to remove an individual from the Food and Nutrition Services case by entering ‘00’ (zeroes) in the member field. The following message is displayed if ‘00’ has been entered for a member and you have entered ‘Y’ in the FOH indicator field or pressed the PF4 key.
‘FOH INVALID:MM=00/99, ENTER=PROCESS FORM & MM CHANGE TO PROD/PF3=END (NO UPDATE)’
NOTE: This message indicates you cannot place the form on hold; however, you have the option to process the deletion of the individual immediately or end the action.
Completing an action to change the head of household by entering ‘99’ in the member field. The following message is displayed if ‘99’ has been entered for a member and you have entered ‘Y’ in the FOH indicator field or pressed the PF4 key.
‘FOH INVALID: MM=00/99, ENTER=PROCESS FORM & MM CHANGE TO PROD/PF3=END (NO UPDATE)’
NOTE: This message indicates you cannot place the form on hold; however you have the option to process the change in head of household immediately or end the action.
B. TRANSACTION PLACED ON HOLD WITH NO ERRORS
1. Key ‘Y’ in the Forms On Hold (FOH) Indicator field. Enter appropriate information for the action that you are completing and press the PF2 key when prompted. The SLMU screen is displayed with the message: FORM PLACED ON HOLD AND MASTER FILE FOH IND UPDATED, or
Enter appropriate information for the action that you are completing. The transaction can be placed on hold at anytime during the transaction by pressing the PF4. Once the PF4 key is pressed, the SLMU screen is displayed with the message: FORM PLACED ON HOLD AND MASTER FILE FOH IND UPDATED.
2. The transaction is displayed on the SLFI inquiry screen and the SLFD delete screen.
3. The SLIN screen is updated with the FOH indicator of ‘Y’.
C. TRANSACTION PLACED ON HOLD WITH ERRORS
1. Press the PF4 key or if on page 1 of the SLUP/SLUO screen, you can enter a ‘Y’ in the FOH indicator field. The SLMU screen is displayed with the message: FORM PLACED ON HOLD AND MASTER FILE FOH IND UPDATED.
2. The transaction is displayed on the SLFI inquiry screen and the SLFD delete screen.
3. The SLIN screen is updated with the FOH indicator of ‘Y’.
D. TRANSACTION PLACED ON HOLD WITH ERRORS BY FSIS
1. If the worker exceeds five errors, the system automatically places the transaction in hold status automatically. The SLMU screen is displayed with the message: FORM PLACED ON HOLD AND MASTER FILE FOH IND UPDATED.
2. If adding an individual to a case with any transaction other than TC1 or at the same time as removing an individual and demographic data is incomplete, the message, 'INDIVIDUAL ID, ID NO. NAME, DOB, ETC., REQUIRED. USE SLNC TO UPDATE', is displayed and the transaction is placed in hold status.
3. The transaction is displayed on the SLFI inquiry screen and the SLFD delete screen.
4. The SLIN screen is updated with the FOH indicator of ‘Y’.
A. Reentry of Transaction
1. Complete reentry of the transaction using the SLMU menu. Enter SLUP/SLUO, FSIS Case ID, Check Digit, and the same transaction code used when the transaction was placed in hold status. The action that was in hold status is displayed with the message, ‘CASE IN A HOLD STATUS’ and the FOH indicator is ‘Y’.
a. If you key a transaction other than the transaction that is in hold status, the following error message is displayed on the SLMU menu screen:
‘TRANSACTION (TRANS CODE) DOES NOT MATCH THE PREVIOUS FOH TRANS CODE OF (TRANS CODE)’
b. If you placed a transaction in hold status with an invalid date of application, cert from, cert thru, or start issue date, you cannot complete a reentry. You must delete the transaction and rekey.
2. If no errors, change the FOH indicator from ‘Y’ to ‘N’ and press ENTER. Press the PF2 key when prompted to process the action.
3 If errors, change the FOH indicator from ‘Y’ to ‘N’, correct the error(s), and press ENTER. Press the PF2 key when prompted to process the action.
4 The transaction is removed from both the SLFI and the SLFD screens, and the SLIN screen is updated with the FOH indicator of ‘N’.
B. SLFD (Forms On Hold Delete Screen)
From the FSIS Menu screen, select the SLFD transaction. Press ENTER. The SLFD screen is displayed.
Enter an ‘S’ to the left of the case ID to be deleted. Press Enter. A prompt is displayed to press the PF4 key to confirm the deletion of the transaction. Press the P4 key. The transaction is removed from hold status and from the SLFI screen. The FOH indicator is changed to ‘N’ on the SLIN screen.
C. EPICS Transaction
1. When there is a transaction in hold status and an update is completed based on information received from EPICS, the transaction is removed from hold status. The food stamp case is updated, and the case is displayed on the report: 'Forms Removed From Hold Status Due To EPICS Update'. No hard copy of this report is created but appears in X/PTR under the name: 'DHRSLA SLA782EP FOH EPICS DELETE'.
The report is sorted by county number, worker number, and in alphabetical order within worker number. The report is created nightly and there may be up to 90 versions.
2. A transaction record is created for all Food and Nutrition Services cases updated as a result of the EPICS file. use the Transaction Tracking (SLTR) to view the cases. Enter EPICS as the user id or enter the FSIS case ID number. EPICS is displayed as the user id.
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For questions or clarification on any of the policy contained in these manuals, please contact your local county office. |
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