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304.02 ACCESSING THE 40 QUARTERS DETAIL SCREEN
Change #1-2001
September 1, 2001
The Social Security Administration provides North Carolina with a method to obtain verification of qualifying quarters of coverage (QC's) via TPQY. This inquiry sends a request for information to the Social Security Administration and gets an online up-to-date response within 1-2 days.
Previously, if the county needed details of the quarters of coverage, the county had to notify the State IEVS Coordinator, who obtained the details and provided the results to the county. Effective immediately, you no longer have to contact the IEVS Coordinator to obtain details of the quarters of coverage, they will be visible online for every successful 40 quarters response.
The county must still submit the TPQY request to Social Security using normal procedures that require entry of a ‘Y’ following the ‘alien wage request’ on the TPQY request entry screen. Once verified, you can access the normal summary results displayed on the normal TPQY response screen and the new details on the 40 Quarters Detail Screen within 1-2 days after the TPQY request is sent.
To view the 40 Quarter details after a request has been successfully returned from the SSA, you must use the IEVS TPQY screens.
A. SYSTEM ACCESS
1. From a CICS banner screen, key SCC4CICS. Press enter. The CICS screen is displayed. Enter your USER ID, BILL CODE, and PASSWORD. Press ENTER. A blank screen is displayed.
2. From the blank screen, key EIS3 and press ENTER. The primary menu is displayed.
3. From the primary menu, key 05 (Interface Inquiry) in the SELECTION field. Press ENTER. The INTERFACE INQUIRY MENU is displayed.
4. From the Interface Inquiry Menu, key 04 (TPQY Inquiry) in the SELECTION field and the social security number in the KEY field. Press ENTER.
B. The system searches for SDX and BENDEX information for the SSN that you have entered. Use the PF8 key until the TPQY General Information screen is displayed. The TPQY General Information screen is displayed below:
C. The response displays the client's grand total qualifying quarters next to the "alien QC's” field if the alien response has been returned. If the message “ALIEN QTRS FOUND ARE ZERO” appears above an alien QC total of zero, there are no details for the person. If the alien QC total is zero without the message, then the response has not been returned yet – try again tomorrow.
D. If the grand total is greater than zero, the message "40 QUARTERS WAGE DATA FOUND" located near the bottom of the screen is displayed. To view the new detail screen that displays the data used to calculate the summary total, press the PF1 key. The details are displayed.
E. The values for “min QCS” and “max QCS” that are displayed at the top of the detail screen represent quarters earned during the years of 1937 through 1950. SSA did not keep detailed records during those times. These values, if present, represent “at least” and “maximum possible” quarters that the person could have earned, and should be counted towards the total quarters calculation but is not included in the General Information screen calculation.
F. The value for “RR” shows the number of months of railroad work during the period of 1937 through 1946. This value, if present, is not included in the total quarters calculation, although it could indicate there are other quarters that could be counted.
G. A ‘blank’ value displayed for “CC” indicates that SSA was able to correctly process the 40 quarters request. If code 01 is displayed, there was no earnings record. If code of 02 or 99 is displayed, there is a SSA system error – resubmit the request. If a code of 02 or 99 is received again, notify the IEVS Coordinator.
H. The “total QCS” value that is displayed in the upper right hand part of the screen is the same total that is shown on the General Information screen.
I. For each year that the SSA had at least one quarter of information, a line is displayed for the year followed by the 4 quarterly values. No value is displayed when there was no year(s) reported.
J. For each line displayed, a 4 letter code indicating the type of credit SSA assigned to the quarter is also displayed. Code A, C, D, G, J, M, R, S, X, F and W count towards the valid quarter total. Code N and other values do not count towards the total. Codes and their definitions are outlined below:
Code |
Value |
A |
Agricultural qualifying quarter |
C |
Wage qualifying quarter |
D |
Military qualifying quarter |
G |
Gift qualifying quarter |
J |
Japanese internment qualifying quarter |
M |
Military qualifying quarter |
R |
Railroad qualifying quarter |
S |
Self employment qualifying quarter |
X |
Wage qualifying quarter for 1951 or 1952 |
F |
Federal, state, or local government wage qualifying quarter |
U |
Non covered wages |
W |
Excess FICA earnings qualifying quarter |
N |
Quarter with no earnings |
# |
Quarter with questionable earnings from 1952 through 1977 |
Z |
Quarter with questionable earnings from 1952 through the present. |
K. To return to the Grand Total Screen, press the PF2 key.
To log off the system completely, key "99" in the NEXT SELECTION field. Press ENTER. A message "EIS Session Terminated" appears. Key "LOGOFF" over this message. Press ENTER.
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For questions or clarification on any of the policy contained in these manuals, please contact your local county office. |
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