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A. Conversion Reports
1. ACTIVE FS CASES ELIGIBLE FOR SNAP PRE-CONVERSION REPORT (Runs Every 6 Months After Initial Conversion)
The ACTIVE FNS CASES ELIGIBLE FOR SNAP PRE-CONVERSION report displays individuals who are eligible for the SNAP Conversion. The individual may or may not be converted to SNAP. There are also two additional reports that display the total number count of the eligible cases for each county and state.
a. The detail report contains:
(1) County Number
(2) ADM Number
(3) Worker Number
(4) Client Name
(5) FSIS Case ID Number
(6) Check Digit
(7) Individual ID Number
(8) County Case Number
(09) Date of Birth
(10) Rent/Mortgage
(11) Old FSIS Allotment
(12) New SNAP Allotment
(13) Cert From Date
(14) Cert Thru Date
The report is sorted by county, worker number, and alphabetical order by client’s last name.
The report is in NCXPTR under the name:
DHRSLA SNAP SLA802EP P-CNV ELIG
b. The County Totals By Worker Report contains:
(1) County Name
(2) ADM Number
(3) Worker Number
(4) # of Cases
(5) Total SNAP Pre-Conversion Eligible Cases for County
(6) Total SNAP Pre-Conversion Eligible Cases for State
The report is sorted by county and worker number.
The report is in NCXPTR under the name:
DHRSLA SNAP SLA802EP P-CNV CO
c. The State Total Report contains:
(1) County
(2) # Of Cases
(3) Total SNAP Pre-Conversion Eligible Cases For State = 9,144
There is no sort on this report.
The report is in NCXPTR under the name:
DHRSLA SNAP SLA802EP P-CNV ST
2. FSIS CASES W/HIGHER BENEFITS THAN THE SNAP BENEFITS REPORT (One Time Report)
The FSIS CASES W/HIGHER BENEFITS THAN THE SNAP BENEFITS REPORT displays individuals whose Food and Nutrition Services benefits are greater than allowed for SNAP cases.
The report contains:
a. County Number
b. ADM Number
c. Worker Number
d. Client Name
e. FSIS Case ID Number
f. Check Digit
g. County Case Number
h. Individual ID Number
i. Rent/Mortgage Amount
j. Old FSIS Allotment Amount
k. Proposed SNAP Benefit Amount
The report is in NCXPTR under the name:
DHRSLA SLA803EP SNAP FS BEN GTR
The report is sorted by county, worker number, and in alphabetical order within worker.
3. FSIS PRE-SNAP NOTIFICATION ERROR REPORT (Runs Every 6 Months After Initial Conversion)
The FSIS PRE-SNAP NOTIFICATION ERROR REPORT displays individuals who are potentially eligible but were not converted to SNAP.
The report contains:
a. County Number
b. ADM Number
c. Worker Number
d. Client Name
e. FSIS Case ID Number
f. Check Digit
g. County Case Number
h. Individual ID Number
i. Error Message
j. Out of State Address
The report is in NCXPTR under the name:
DHRSLA SLA804EP SNAP ERROR RPT
The report is sorted by county, worker number and in alphabetical order by client’s last name.
4. CLIENTS REQUESTING OPT OUT REPORT (One Time Report)
The CLIENTS REQUESTING OPT OUT REPORT displays individuals who chose not to apply for the SNAP program.
The report contains:
a. County Number
b. ADM Number
c. Worker Number
d. Client Name
e. FSIS Case ID Number
f. Check Digit
g. County Case Number
h. Individual ID Number
i. Date Opt-Out Request Received
The report is in NCXPTR under the name:
DHRSLA SLA806EP SNAP OPT-OUT
The report is sorted by county, worker number and in alphabetical order by client’s last name.
5. FSIS CASES THAT WERE CONVERTED TO SNAP REPORT (Runs every 6 months after the 1st conversion date.)
The FSIS CASES THAT WERE CONVERTED TO SNAP REPORT displays all individuals who were converted to SNAP.
The report contains:
a. County Number
b. Worker Number
c. ADM Number
d. Client Name
e. Date of Birth
f. FSIS Case ID Number
g. Check Digit
h. County Case Number
i. Individual ID Number
j. Cert From Date
k. New SNAP Cert Thru Date
l. Rent/Mortgage Amount
m. SNAP Allotment Amount
n. Old Allotment Amount
The report is in NCXPTR under the name:
DHRSLA SNAP SLA808EP CONV ELIG
The report is sorted by county, worker number and in alphabetical order by client’s last name.
The following reports are county and state number count totals only. The reports are found in NCXPTR under the names:
DHRSLA SNAP SLA808EP CONV CO – Sorted by County and worker.
DHRSLA SNAP SLA808EP CONV ST – No sort on this report.
B. Ongoing Reports
1. SNAP APPLICATIONS STATEWIDE MAILING REPORT (Monthly)
The SNAP APPLICATIONS STATEWIDE MAILING REPORT is not county specific and is created in addition to the SLAP screen. A county may view another county’s mailing information. The FSIS Case ID Number and Check Digit are included on the report when a TC1 is completed. When a TC2 or TC5 is completed, the individual is removed from the report.
The report contains:
a. County Number
b. Client Name
c. Individual ID Number
d. FSIS Case ID Number (If available)
e. Check Digit (If available)
f. First Mail Date
g. Second Mail Date
The report is in NCXPTR under the name:
DHRSLA SNAP SLA498 APPS STATEWD
The report is sorted by county and in alphabetical order.
2. SNAP APPLICATIONS DENIED REPORT (Daily)
The SNAP APPLICATIONS DENIED REPORT is created nightly to display SNAP denied applications and those applications still in pending status.
The report contains:
a. County Number
b. ADM Number
c. Worker Number
d. Client Name
e. FSIS Case ID Number
f. Check Digit
g. County Case Number
h. Individual ID Number
i. Denial Code
j. Over 30 Days
k. Over 60 Days
l. 90 Day Hearing Date
The report is in NCXPTR under the name:
DHRSLA SNAP SLER322 APP DEN/PEN
The report is sorted by county, worker number and in alphabetical order by client’s last name.
3. SNAP APPLICATIONS APPROVED REPORT (Daily)
The SNAP APPLICATIONS APPROVED REPORT is created nightly to display SNAP approved applications.
The report contains:
a. County Number
b. ADM Number
c. Worker Number
d. Client Name
e. FSIS Case ID Number
f. Check Digit
g. County Case Number
h. Individual ID Number
i. Certification From Date
j. Certification Thru Date
k. Allotment Amount
l. Over 30 Days
m. 90 Day Hearing Date
The report is in NCXPTR under the name:
DHRSLA SNAP SLER432 APPS APPRV
The report is sorted by county, worker number and in alphabetical order by client’s last name.
4. SNAP PENDING APPLICATIONS REPORT (Daily)
The SNAP PENDING APPLICATIONS REPORT is created nightly to display applications that are in pending status.
The report contains:
a. County Number
b. ADM Number
c. Worker Number
d. Client Name
e. FSIS Case ID Number
f. Check Digit
g. County Case Number
h. Individual ID Number
i. 1st Mail Date
j. 2nd Mail Date
k. 25th Date
l. Due Date
The report is in NCXPTR under the name:
DHRSLA SNAP SLER100 PENDING APP
The report is sorted by county, worker number and in alphabetical order by client’s last name.
5. SNAP CASES DUE FOR RECERTIFICATION AND REVIEW FOR CHANGE REPORT (Monthly)
The SNAP CASES DUE FOR RECERTIFICATION AND REVIEW FOR CHANGE REPORT is created monthly to display those cases due a recertification or review for change.
The report contains:
a. County Name
b. County Number
c. ADM Number
d. FSIS Case ID Number
e. Check Digit
f. Client Name
g. County Case Number
h. Worker Number
i. Individual ID Number
j. SSI Income Amount
k. Review 1 Due - TP
l. Review 2 Due - TP
The report is in NCXPTR under the name:
DHRSLA SNAP SLER024 CS REDETMD
The report is sorted by county, worker number and in alphabetical order by client’s last name.
6. SNAP APPLICATIONS 1st MAILING REPORT (Monthly)
The SNAP APPLICATIONS 1ST MAILING REPORT displays individuals who were sent the initial SNAP application.
The report contains:
a. County Number
b. Client Name
c. Individual ID Number
d. Client Mailing Address
The report is in NCXPTR under the name:
DHRSLA SNAP SLA140EP-01 1ST APP
The report is sorted by county and in alphabetical order by client’s last name.
7. SNAP APPLICATIONS 2ND MAILING REPORT (Monthly)
The SNAP APPLICATIONS 2ND MAILING REPORT displays individuals who have been sent a second SNAP application and the initial has not been received within 30 days from the date the initial application was sent.
The report contains:
a. County Number
b. Client Name
c. Individual ID Number
d. Client Mailing Address
The report is in NCXPTR under the name:
DHRSLA SNAP SLA513EP-01 2ND APP
The report is sorted by county and in alphabetical order by client’s last name.
8. SNAP APPLICATIONS 2ND MAILING NOT RECEIVED REPORT (Monthly)
The SNAP APPLICATIONS 2ND MAILING NOT RECEIVED REPORT displays individuals who did not return their 2nd SNAP application within 30 days from the date the 2nd applications was sent.
The report contains:
a. County Number
b. Client Name
c. Individual ID Number
d. Client Mailing Address
The report is in NCXPTR under the name:
DHRSLA SNAP SLA514EP APP NOT RCV
The report is sorted by county and in alphabetical order by client’s last name.
9. SNAP CASES REQUIRING ACTION OR CLOSURE BY COUNTY REPORT (Monthly)
The SNAP CASES REQUIRING ACTION OR CLOSURE BY COUNTY REPORT displays changes reported by SDX that require action or case closure for individuals displayed on the SDX file when:
a. Code change from C01 and code is N or S
b. Code change from C01 and code is T
c. Federal Living Arrangement code changes from A to B or any other living arrangement code.
The report contains:
a. County Number
b. ADM Number
c. Worker Number
d. Client Name
e. FSIS Case ID Number
f. Check Digit
g. County Case Number
h. Individual ID Number
i. Social Security Number (SSN)
j. Date Field
k. SDX Status (30 Days, Over 60 Days)
One copy of the report is created, mailed to the county, and is in NCXPTR under the name:
DHRSLA SNAP SLA515 CASE ACT REQ
The report is sorted by county, worker number and in alphabetical order by client’s last name.
10. SNAP CASES CLOSED DUE TO DISQUALIFIED INDIVIDUAL (Runs on the 5th calendar day of each month)
The report contains:
a. FSIS Case ID Number
b. Check Digit
c. County Case Number
d. Worker Number
e. Client Name
f. Transaction Date
g. SNAP Allotment
The report is in NCXPTR under the name:
DHRSLA SNAP452EP DISQ CASES
The report is sorted by county and in alphabetical order by client’s last name.
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For questions or clarification on any of the policy contained in these manuals, please contact your local county office. |
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