FSIS Users Manual FSIS 1600 - SIMPLIFIED NUTRITIONAL ASSISTANCE PROGRAM (SNAP)

1600.04 ONLINE PROCESS (SLUP)

A. Transaction Code 1 (TC1)

From the SLMU menu, key SLUP for Transaction ID and Transaction Code 1. Press Enter. The SLUP screen displays.

NOTE: When the individual ID number is entered and the individual is displayed on the SLAP screen, the Social Security Number and verification code ‘V’, Medical Expense Code ‘A’, Work Registration Code ‘A’, SSI Income Amount, PA Income Type ‘L’, and Dependent Relationship Code ‘I’ are automatically entered by the system.

1. Enter the following data for a SNAP case.

Field	Field Name
3	Geographic (County Number)
4	Administrative County Code
6	Transaction Code (brought forward)
8	Application Date (If date is 2 months prior to current date, a warning message displays.)
19	Worker Number
29	Food Stamp County Case Number
32	TOT HH (No. In Home – Total number of people in the household)
33	Address Line 1
35 – 36	City, State, Zip Code
37	# Req MBR (Number of Required Members – Total number of people to be part of the food stamp case). Only one person is allowed for a SNAP application. If this field is greater than one, the error message ‘ONLY ONE PERSON 65 OR OLDER IS ALLOWED FOR A SNAP CASE’ displays.
39C	Project Code – Must be ‘P’ for SNAP case
80L	Individual ID number

2. Do not enter the following data for a SNAP case.

a. Field 15 - Household Type (System generates a ‘3’).

b. Disaster Indicator ‘D’. If entered for a SNAP case, the error message, ‘DISASTER INDICATOR NOT ALLOWED’ displays.

3. A DSS-8590 is created.

4. An SLTR transaction record is created.

B. Transaction Code 2 (TC2)

From the SLMU menu, key SLUP for Transaction ID, the FSIS Case ID, the Check Digit, and Transaction Code 2. Press Enter. The SLUP screen displays.

1. Enter the following data for the SNAP case.

Field	Field Name
6	Transaction Code 2 - Brought forward from the SLMU menu
14	Start Issuance Date - Date can be the previous month, current month, or the next month
30	Vuln/Type Code - Vulnerability Status/Fuel Type
41	Rent/Mortgage
80G	PA Income (SSI) and Type. Type must be ‘L’. Note: The amount is system generated; however, this field is allowed if not yet on the SDX file.

2. Do not enter the following data for the SNAP case.

Field	Field Name
5	Emergency Service Code - System enters zeros
10	Certification From Date - System enters the application month and year
11	Certification Thru Date - System enters the date that is thirty six (36) months from the Cert From Date
13	MRRB Status Code - System enters ‘P’
16	Type Issuance Code - System enters ‘9’
39	Household Reserve - System enters zeros
39C	Project Code – Must be entered at TC1 time. Does not allow to be entered or removed during the TC2 process. If removed the error message, ‘SNAP INDICATOR CANNOT BE REMOVED’ displays. If attempt to add the ‘P’, the error message, ‘EXISTING CASE CANNOT BE CHANGED TO SNAP’ displays.
40	No Prorate – System enters an ‘N’
42	Real Estate Taxes - System enters zeros
43	Household Insurance – System enters zeros
44, 45, 46	Utility Type and Amount - System enters zeros
No Field #	Disaster Indicator ‘D’
80B	SSN Verification Indicator – System enters ‘V’ as verified through the SDX
80D	Medical Expense Code – System enters ‘A’
80E	Work Registration/Work Fare – System enters ‘A’
80F	Earned Income – System enters zeros
80G	PA Income and Type - System enters the SSI amount and Type ‘L’, if individual is displayed on the SLAP screen. System does allow entry if the individual is not displayed on the SLAP screen.
80 H	Social Security Income – System enters zeros
80I	Authorized Service Indicator (ASI) – System enters zeros.

Field	Field Name
80J	Other Income – System enters zeros
80K	Dependent Relationship Code – The system enters ‘I’, if a disqualification is not found for the individual. If a disqualification is found and keyed for the individual and the Project Code field contains a ‘P’, FSIS will automatically terminate the SNAP case with FSIS generated action code 57.
80M	Dependent Care Deduction – System enters zeros
80N	LSO – Child Support Deduction – System enters zeros

3. Once all online edits have processed, the SLIC screen displays. EBT cards and eFund accounts are created.

4. The Benefit Calculation is not applicable. The Allotment amount is based on the Rent/Mortgage amount.

a. If the Rent/Mortgage is $150 or higher, the allotment amount is $92.

b. If the Rent/Mortgage is $149 or less, the allotment amount is $68.

5. An SLTR transaction record is created.

6. An authorized representative is allowed. The individual cannot be a resident of an ADTC and receive SNAP. Follow current SLAR instructions to add an authorized representative to a case.

7. A DSS-8590 is created.

8. A Notice of Action is generated for a SNAP application with the following text:

‘YOUR HOUSEHOLD IS ELIGIBLE FOR FOOD AND NUTRITION SERVICES FROM XX/XX TO XX/XX. THE AMOUNT IS NOW $$$$’.

C. Transaction Code 3 (TC3)

A TC3 may be completed to reopen a closed/denied case that contains a Project Code of ‘P’. If a TC3 is used and the Project Code field is blank, the system does not allow entry of a ‘P’. The error message, ‘EXISTING CASE CANNOT BE CHANGED TO SNAP’ displays. A TC1 must be completed.

1. From the SLMU menu, key SLUP for Transaction ID, the FSIS Case ID, the Check Digit, and Transaction Code 3. Press Enter. The SLUP screen displays.

2. Enter the following data for the SNAP case.

Field	Field Name
6	Transaction Code 3 – Brought forward from the SLMU menu
7	Action Code – 31, 35, or 50
8	New Application Date or existing application date if applicable.

3. Some previous case information is saved, but some information and coding are changed to zeros. The fields that are changed to zero are 5, 7, 10, 11, 13, 14, 38, 38A, 39, 41-59, 61-72, 77, and 80F – 80J. Fields 31, 39A, and 40 are blanked out.

Any item necessary for a TC1 may be changed at this time as long as is a SNAP case.

4. A DSS-8590 is created.

a. When Action Code 31 is used with the TC3, the turnaround displays a TC1 and Action code 00.

b. When Action Code 35 or 50 is used with the TC3, the turnaround displays a TC1 and Action Code 35 or 50.

5. An SLTR transaction record is created.

D. Transaction Code 5 (TC5)

A TC5 is used to deny an application.

1. From the SLMU menu, key SLUP for Transaction ID, the FSIS Case ID, the Check Digit, and Transaction Code 5. Press Enter. The SLUP screen displays.

2. Enter the following data for the SNAP case.

Field	Field Name
6	Transaction Code 5 – Brought forward from the SLMU menu
7	Action Code – 2 Digit Denial Code

3. A DSS-8590 turnaround is created.

4. A Notice of Action for a SNAP denial is generated with the text based on the denial code entered.

5. An SLTR transaction record is created.

E. Transaction Code 6 (TC6)

1. A TC6 is used to:

a. Recertify a SNAP case to continue receiving Food and Nutrition Services benefits.

b. Change the Rent/Mortgage amount to determine the new benefit.

c. Change the address.

d. Close the case.

2. From the SLMU menu, key SLUP for Transaction ID, the FSIS Case ID, the Check Digit, and Transaction Code 6. Press Enter. The SLUP screen displays.

3. Enter the following data for the SNAP case.

Field	Field Name
6	Transaction Code 6 – Brought forward from the SLMU menu
8	Application Date – If the date is more than 2 months prior to the current month, a warning message displays. If you do not change the application date, the error message, ‘APPLICATION DATE MUST BE CHANGED FOR SNAP RECERT’ displays.
10	Cert From Date
14	Start Issuance Date

4. Do not enter the following data for the SNAP case.

Field	Field Name
10	Certification From Date – System populates with the application month and year
11	Certification Thru Date - System populates with a date that is thirty six (36) months from the Cert From Date

5. If a change of address is entered with the recertification, you must enter the Vulnerability/Type Code (Vulnerability Status/Fuel Type) and Rent/Mortgage, even if the amount is the same.

6. To deny a redetermination with the TC6 transaction, you must enter the appropriate Action Code.

7. A DSS-8590 is created.

8. A Notice of Action is created.

9. An SLTR transaction record is created.

F. Transaction Code 7 (TC7)

A TC7 is used to close the case during the certification period.

1. From the SLMU menu, key SLUP for Transaction ID, the FSIS Case ID, the Check Digit, and Transaction Code 7. Press Enter. The SLUP screen displays.

2. Enter the two digit Action Code. (If Action Code 66, an ‘A’ is required in field 79 Adverse Action Guard.)

3. A DSS-8590 is created.

4. An SLTR transaction record is created.

G. Transaction Code 8 (TC8)

A TC8 is used to make changes to the case during the certification period. A TC8 is not allowed if the certification period has expired.

You may use this code following completion of a TC2, TC6, TC8, or TC9.

1. From the SLMU menu, key SLUP for Transaction ID, the FSIS Case ID, the Check Digit, and Transaction Code 8. Press Enter. The SLUP screen displays.

2. You may change the address fields for the SNAP case. The Rent/Mortgage field and the Vulnerability Status/Fuel Type Code are required with the change of address, even if the amounts are the same. If the Rent/Mortgage changes, the benefit amount may increase or decrease.

a. If the Rent/Mortgage change causes the benefit to be increased, FSIS accepts the action and updates the case.

b. If the Rent/Mortgage change causes the benefit to decrease, FSIS does not accept the action. The SLMU Menu screen displays the message: NO UPDATE ACTION TAKEN. ADVANCE NOTICE REQUIRED. A DSS-8590 is created with the same message and a ‘Z’ displays in the Adverse Action Guard field. Once the advance notice has been given, rekey the TC8 and enter an ‘A’ in the Adverse Action Guard field.

c. The Adverse Action Guard is not edited if the TC8 is completed in the last month of the certification period.

3. You may not add an individual to a SNAP case.

4. You may not remove the Project Code ‘P’. If the Project Code ‘P’ is removed, the error message, ‘SNAP INDICATOR CANNOT BE REMOVED’ displays.

5. You may not change the Dependent Relationship code from ‘I’ to any other Dependent Relationship code. The case must be closed.

6. A DSS-8590 is created for all changes.

7. An SLTR transaction record is created.

H. Transaction Code 9 (TC9)

The TC9 is used to authorize retroactive benefits. These are manually calculated benefits. Enter the amount in Field 63 and reason code 02 in Field 64. This amount is added to the issuance generated the night after the new case is entered. You may only enter on the same day a new case is entered in FSIS.