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CHANGE NOTICE FOR MANUAL
DATE: July 2, 2009
MANUAL: |
Food Stamp Information System (FSIS) User’s Manual |
TO: |
County Directors of Social Services |
EFFECTIVE: |
July 1, 2009, make the following changes to the FSIS User’s Manual |
I. GENERAL
This change notice transmits revisions to the FSIS User’s Manual. These changes are outlined below.
II. SPECIFIC CHANGES
A. FSIS 102 – NCXPTR Report Distribution System
FSIS 102.09 – Report Names and Access Codes is being revised to include five additional reports and remove reports related to Automatic Food Stamps.
REPORT ACCESS CODE |
ENGLISH TEXT REPORT NAME |
DHRSLA SLA772-EP-01 VOL TO MAND |
VOLUNTEER CONVERTED TO MANDATORY REGISTRANTS |
DHRSLA SLA772-EP-02 DEFER TO MAND |
DEFERRED WORK REGISTRATION CODES CONVERTED TO MANDATORY REGISTRANTS |
DHRSLA SLA772-EP-03 ABAWD NEW CDE |
ABAWD REGISTRATION CODES CONVERTED TO NEW VOLUNTEER REGISTRATION CODES |
DHRSLA SLA772-EP-04 FOH CASES ACT |
ACTIVE FORMS ON HOLD CASES |
DHRSLA SLA772EP-05 WORK REG 12 |
WORK REGISTRATION CODE = 12 |
B. FSIS 503 - Client Record DSS-8590 Instructions
FSIS 503.06 – Description of DSS-8590 Fields is being revised to:
1. Update field 80B, Social Security Number. A note has been added to advise when field 80B “Ver” defaults to ‘0’ (zero).
2. Update field 80E, Work Registration/Workfare Registration. The first space is a required 1 digit alpha/numeric field. The second space is a 1 digit alpha field that must be ‘T’ or blank.
3. Update Tables 1, Employment and Training Counties, 2, Workfare Counties, and 3, Non E&T Counties.
a. The following counties are being removed from Table 1, Employment and Training Counties and are being added to Table 3, Non E&T Counties:
02 Alexander
07 Beaufort
10 Brunswick
14 Caldwell
16 Carteret
23 Cleveland
25 Craven
29 Davidson
43 Harnett
46 Hertford
49 Iredell
54 Lenoir
60 Mecklenburg
63 Moore
64 Nash
67 Onslow
68 Orange
82 Sampson
84 Stanley
95 Watauga
97 Wilkes
b. Surry County (County 86) is being removed from Table 2, Workfare Counties and is being added to Table 3, Non E&T Counties.
4. Remove Work Registration/Workfare Registration codes L, M, W, X, Y, Z, and ABAWD code 12.
5. Change ABAWD codes:
a. 10 to 0
b. 11 to 1
c. 13 to 3
d. 14 to 4
e. 15 to 5
6. The definition for the new ABAWD Codes 3 and 4 have been revised to:
a. 3-ABAWD’s in Waiver Counties only
b. 4-Three ‘Non-Compliant’ months and prorated month
C. Figure 503-2 DSS-8590 Quick Reference guide is revised to:
1. Update the definition for Work Registration Code ‘T’ to ‘Volunteers for participation in an approved E&T component’.
2. Update ABAWD Code 3 definition to ABAWD’s in Waiver Counties only.
3. Update ABAWD Code 4 definition to Three ‘Non-Compliant’ months and prorated month.
III. INSTRUCTIONS FOR MAINTENANCE OF THE FSIS USER’S MANUAL
To maintain your current hard copy of the FSIS User’s Manual:
1. Go to the DSS On-Line Manuals Change Notice website at
2. Click on Change No. 2-2009
3. Click on the “CN 2-2009” and attachment links at the bottom of the page to print the Change Notice and the attached documents.
4. Open the files using Adobe Acrobat Reader and print the pages. Insert or replace the appropriate pages in your current hard copy as indicated below.
Note: Adobe Acrobat Reader may be downloaded for free at http://www.adobe.com/
To update your current hardcopy of the manual:
REMOVE |
INSERT | ||
SECTION |
PAGES |
SECTION |
PAGES |
102 |
1-2, 15-16 |
102 |
1-2, 15-16 |
503 |
1-2, 27-32 |
503 |
1-2, 27-32 |
Figure 503-2 |
3-4 |
Figure 503-2 |
3-4 |
If you have any questions, please contact the DSS Information Support Staff at (919) 733-8938.
Sincerely,
Hank Bowers, Chief
Performance Management/Reporting & Evaluation Management Section
HB:re
Attachments
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For questions or clarification on any of the policy contained in these manuals, please contact your local county office. |
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