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CHANGE NOTICE FOR MANUAL
MANUAL: |
Food and Nutrition Services Certification Manual |
CHANGE NO.: 4-2007 DATE: August 31, 2007
TO: |
County Directors of Social Services |
EFFECTIVE: |
October 1, 2007, make the following changes to the Food and Nutrition Services Certification Manual. |
I. BACKGROUND
The purpose of this change is to provide instructions for the October 2007 Mass Change.
This notice also revises all references to reflect the new name of the North Carolina Food Stamp Program to Food and Nutrition Services.
II. SPECIFIC CHANGES
A. Mass Change
1. Specific changes include increases to maximum Food and Nutrition Services benefit amounts, gross and net income limits, increased standard deduction and the capped excess shelter deduction. The mass change will occur after the close of business on September 30, 2007 on all cases active in FSIS.
2. Use the SLUP screen for the new standards and a SLAW budget and DSS-8593 for the old standards when keying applications in September.
3. Use the SLAW screen and DSS-8593 when processing an application/ recertification in October with an effective date of September 2007 or earlier.
B. Section 280, Income Deductions
Section 280.03, is updated to show the new standard deduction amounts for households with 4 or more people.
C. Section 285, Determining Benefit Level
1. Section 285.01B is revised to show the new standard deduction amounts for households with 4 or more people.
2. Section 285.01F is revised to reflect the new shelter cap deduction amount of $430.
3. Section 285.02A and B are revised to include the maximum gross and net income limits effective October 1, 2007.
4. Section 285.03 is updated to reflect new income standards for separate Food and Nutrition Services units (FNSU’s) effective October 1, 2007.
5. Section 285.05A is revised to reflect the new amount added to the
maximum allotment for households in excess of 8 persons.
6. Figures 285-1a and 285-1b are revised to reflect the changes in the Food and Nutrition Services allotment and capped excess shelter deduction, as well as the standard deduction.
III. IMPLEMENTATION INSTRUCTIONS FOR APPLICATIONS KEYED ON OR BEFORE SEPTEMBER 30, 2007
A. For Direct Worker Entry Counties
1. Enter “SLUP” on the menu screen.
2. Enter the “application date” (field 8 of the DSS-8590). The application month must be 9/07 or earlier.
3. Enter the “start issuance date” (field 14 of the DSS-8590). The month must be 9/07 or earlier.
4. If eligible based on the old standards on screen SLUP, FSIS determines the allotment for 9/07 (and earlier) using the old standards. FSIS sends a Notice of Action Taken.
5. If certified through 10/07 (or later), FSIS recalculates automatically on September 30th the 10/07 allotment using the new standards.
6. If ineligible based on the old standards on screen SLUP, close the case. FSIS sends the Notice of Denial.
a. Rekey a SLAW screen on 10/01/07 to determine eligibility for 10/07.
b. Enter “SLUP” on the menu screen.
c. Change the “start issuance month” (field 14 on the DSS-8590) to 10/07. FSIS uses the new standards to calculate the allotment.
d. If eligible for 10/07, FSIS sends the Notice of Action Taken.
B. For Data Management Counties
1. Write “SCREEN SLUP” across the top of the DSS-8590. This alerts the terminal operator to use that screen.
2. Enter the “application date” (field 8 on the DSS-8590).
3. Enter the “start issuance month” (field 4 on the DSS-8590).
4. If eligible based on the old standards on screen SLUP, FSIS determines the allotment for 9/07 (or earlier) using the old standards. FSIS sends a Notice of Action Taken.
5. If certified through 10/07 (or later), FSIS recalculates automatically on September 30th the 10/07 allotment using the new standards.
6. If ineligible based on the old standards on screen SLUP, close the case. FSIS sends the Notice of Denial.
a. Resubmit the DSS-8590 on 10/01/07 to determine eligibility for 10/07.
b. Write “SCREEN SLUP” across the top of the DSS-8590. This alerts the terminal operator to use that screen.
c. Change the “start issuance month” (field 14 on the DSS-8590) to 10/07. FSIS uses the new standards to calculate the allotment.
d. If eligible for 10/07, FSIS sends the Notice of Action Taken.
V. IMPLEMENTATION INSTRUCTIONS FOR RECERTIFICATIONS/CHANGES KEYED ON OR BEFORE SEPTEMBER 30, 2007, WHICH ARE EFFECTIVE OCTOBER 1, 2007
A. For Direct Worker Entry Counties
1. Enter “SLUP” on the menu screen.
2. Enter the “start issuance month” (field 14 on the DSS-8590). If eligible, FSIS sends the Notice of Action Taken. No further action is required.
3. If ineligible, close the case. FSIS sends the Notice of Denial.
4. Complete a SLAW Screen for 10/07 to see if eligible under new standards. If ineligible, no further action required. If eligible using new standards, rekey the DSS-8590 on 10/1/07.
B. For Data Management Counties
1. Write “SCREEN SLUP” across the top of the DSS-8590. This alerts the terminal operator to use that screen.
2. Enter the “start issuance month” (field 14 on the DSS-8590). If eligible, FSIS sends the Notice of Action Taken. No further action is required.
3. If ineligible, close the case. FSIS sends the Notice of Denial.
4. Complete a SLAW Screen for 10/07 to see if eligible under new standards. If ineligible, no further action is required. If eligible using new standards, resubmit the DSS-8590 to be keyed on 10/1/07.
V. IMPLEMENTATION INSTRUCTIONS FOR SEPTEMBER (OR EARLIER) APPLICATIONS/ RECERTIFICATIONS/CHANGES KEYED AFTER SEPTEMBER 30, 2007
A. For Direct Worker Entry Counties
1. Complete the DSS-8590 for benefits with start issuance of 10/07 (New Standards) using the “SLUP Screen.”
2. Complete a SLAW budget for benefit month 9/07 (or earlier month)
3. Complete and key a DSS-8593 to issue benefits for 9/07 (or earlier month)
4. Use code “Y” as the reason code on the DSS-8593.
5. Benefits issued on the DSS-8593 will require a manual notice with the benefit amount approved for 9/07.
6. If the case is ineligible based on the old standards using the SLAW screen, but was eligible based upon the new standards, issue a manual notice denying benefits for 9/07 only. The system will send a notice for benefits issued on the DSS-8590 for start issuance month 10/07.
B. For Data Management Counties
1. Complete DSS-8590 for benefits with start issuance of 10/07. The terminal operator should key on “SLUP Screen.”
2. Complete a SLAW Screen for benefit month 9/07 (or earlier).
3. Complete and have terminal operator enter DSS-8593 to issue benefits for 9/07 (or earlier).
4. Use code “Y” as the reason code on the DSS-8593.
5. Issue a manual notice with benefit amount approved for 9/07 (or earlier)
6. If the case is ineligible based on old standards using the SLAW screen, but was eligible based upon the new standards, issue a manual notice denying benefits for 9/07 only. The system will send a notice for benefits issued on the DSS-8590.
VI. IMPLEMENTATION INSTRUCTIONS FOR APPLICATIONS/RECERTIFICATIONS/CHANGES TAKEN ON OR AFTER OCTOBER 1, 2007
A. For Direct Worker Entry Counties
1. Follow the normal procedures for direct worker entry.
2. FSIS will automatically apply the new standards.
B. For Data Management Counties
1. Follow FSIS instructions for completing the DSS-8590.
2. FSIS will automatically apply the new standards.
VII. INSTRUCTIONS FOR MAINTENANCE OF THE FOOD AND NUTRITION SERVICES CERTIFICATION MANUAL
REMOVE |
INSERT | ||
Section |
Pages |
Section |
Pages |
280 |
All |
280 |
1-25 |
285 |
All |
285 |
1-6 |
Figure 285-1a |
All |
Figure 285-1a |
1-2 |
Figure 285-1b |
All |
Figure 285-1b |
1-2 |
If you have any questions, please contact your Food and Nutrition Services & Energy Programs Representative.
Sincerely,
/S/
Adonica Hampton, Assistant Chief
Economic Services Section
AH:ej
Attachments
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For questions or clarification on any of the policy contained in these manuals, please contact your local county office. |
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