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Change #1-2004
July 1, 2004
All security access for the EPICS system is maintained through the Administration Menu screen. The DHHS Customer Support Center maintains this screen.
Each user’s security access rights is defined and assigned to one or more authorized user groups. An authorized user group is defined as the type of security currently identified by EPICS. Each authorized group will allow the user to have create, read, update, and/or delete rights. The county security officer (with the assistance of the county supervisor) is responsible for ensuring all users’ access rights for their county are up to date with the Customer Support Center. The county security officer has read-only access to option.
County Detail was formerly named “Locality” located under Disqualification and is located under Administration.
Counties will not have access to Group Detail, Screen Detail, or Authorized User Detail.
A. Administration Menu Options
Option |
Description |
1. Group Detail |
To create an authorized user group and set security access rights |
2. Screen Detail |
To define the screens of the system |
3. Authorized User Detail |
To create a new user profile or update an existing user profile access to authorized user groups |
4. County Detail |
To view/update the specific contact information for a county |
B. Administration Menu Function Keys
Function Key |
Description |
F1 |
To access EPICS on-line help |
F3 |
To exit and return to the Main Menu |
C. County Detail
The County Detail screen is designed to enable the user to display contact information for a county in the state of North Carolina. This information is also used for the Contact Information located on the Disqualification Detail screen.
All users with inquiry access to EPICS may view this screen. However, only Program Integrity Supervisors have update capabilities.
Whenever the county address or telephone number changes, this information must be updated. If these fields are not updated, the screen displays incorrect contact data on the Disqualification Detail screen. This data is accessed by other states.
D. County Detail Field Descriptions
Field |
Description |
COUNTY |
Three-character code used to identify the county. |
TEAM NUMBER |
Code used to identify the Team Number within the state where the county number resides. |
COUNTY NUMBER |
The county’s name. |
COUNTY ADDRESS |
The full mailing address for the county including the street address, city, state, and zip code. |
COUNTY TELEPHONE |
The local area code and phone number used by the county. |
COUNTY EXTENSION |
The extension of the phone number used by the county. |
COUNTY FAX NUMBER |
The 10 digit County Fax Number. |
COMMENTS |
Free form text and allows up to 42 alpha/numeric characters. |
E. County Detail Function Keys
Key |
Description |
F1 |
To access EPICS on-line help. |
F2 |
To clear the screen |
F3 |
To exist and return to the Main Menu |
F4 |
To display a list |
F9 |
To update the County Detail screen |
F12 |
To cancel or return to the previous screen |
F. To display County Detail information:
1. From the Main Menu, key the number 1 in the Enter Option field and press Enter. The ADMINISTRATION MENU displays.
2. From the ADMINISTRATION MENU, key the number 4 in the ENTER OPTION field and press Enter. The COUNTY DETAIL screen displays.
3. In the COUNTY field, key the county code of the county you wish to display and press Enter. The remaining fields automatically populate.
NOTE: If you do not know the code or value for a field, you can use the F4 function key, which displays a list of codes or values for selection. This field attribute is only available for those fields that contain a + (plus sign) to the right of the field.
3. To exit and return to the MAIN MENU, press the F3 function key. The MAIN MENU displays.
G. To update County Detail Information:
1. From the MAIN MENU, key the number 1 in the ENTER OPTION field and press Enter. The ADMINISTRATION MENU displays.
2. From the ADMINISTRATION MENU, key the number 4 in the ENTER OPTION field and press Enter. The COUNTY DETAIL screen displays.
3. In the COUNTY field, key the county code and press Enter. The remaining fields automatically populate.
NOTE: If you do not know the code or value for a field, you can use the F4 function key, which displays a list of codes or values for selection. This field attribute is only available for those fields that contain a + (plus sign) to the right of the field.
4. In the COUNTY ADDRESS field, key the new address for the county, if applicable.
5. In the COUNTY TELEPHONE field, key the new telephone number for the county, if applicable.
6. In the COUNTY EXT. Field, key the new extension for the county, if applicable.
7. Enter the 10 digit COUNTY FAX NUMBER, if applicable.
8. Enter up to 42 alpha/numeric COMMENTS, if applicable.
9. To complete the update, press the F9 function key.
10. To exit and return to the MAIN MENU, press the F3 function key. The MAIN MENU appears.
H. UTILIZING F4
If you do not know the code or value for a field, you can use the F4 key, which displays a list of codes or values for selection. This field attribute is not available for all fields, but only those fields that contain a + (plus sign) to the right of the field.
To enter field details using F4:
1. In the field that contains a + (plus sign) to the right of the field, type = (equal sign) and press F4. The specific code list screen displays.
2. To select a code or value, navigate to the appropriate code/value in the S column and type s.
3. Press Enter. The previous screen displays with the field populated with the selected code or value.
4. Continue entering or updating the screen details.
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For questions or clarification on any of the policy contained in these manuals, please contact your local county office. |
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