Work First 203 - Administrative Reopen/Reapplication

Change #4-2011

July 1, 2011

I. ADMINISTRATIVE REOPEN AND ADMINISTRATIVE REAPPLICATION

Administrative reopen and administrative reapplication are streamlined automated processes to approve a family's Work First Family Assistance (WFFA) case that has been closed without having to complete the application process. For terminated cases, an administrative reopen is achieved through completion of the DSS-8125. For a case that transferred to Medicaid, the administrative reapplication is achieved through the completion of the DSS-8124 and DSS-8125.

The caretaker is not required to come into the agency to request an administrative reopen/reapplication. The request can be made by telephone or by mail and completed by either telephone or by mail. Some cases may require the caseworker to schedule an appointment to discuss issues of non-compliance and strategies to overcome barriers to participation.

The following conditions must exist to complete an administrative reopen or reapplication:

A. A family must request their case be reopened by the 10th calendar day of the month following the month the case was closed or transferred to Medicaid. If the 10th calendar day is a non-workday, this request must be made by the next workday; and

B. A family must qualify for WFFA the month following the month the case was closed or transferred to Medicaid. For example, if a Child Only (payment type 1) case terminated for not returning a quarterly report, the family must complete and return the missing quarterly report.

For a Work First Benefits (WFB) case (payment type 2), the family must be in compliance with all aspects of their MRAs; and

C. The automated administrative reopen/reapplication process for Child Only cases must be completed by the quarterly reporting selection date in the month following the month the case was closed or transferred to Medicaid.

For WFB cases, the administrative reopen/reapplication process must be completed by the regular run date in the month following the month the case was closed or transferred to Medicaid. All information needed to reopen the case must be received by the 10^th calendar day of the month following the month of termination.