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In addition to SPLS, EFPLS (FCR, FPLS, and NDNH), and NHD, ACTS uses the following automated Locate sources:
The interface with the Department of Corrections (DOC) matches on NCPs’ verified Social Security numbers, names, and dates of birth. NCPs are submitted weekly. If a match is returned, ACTS records whether or not information was found and the type of information that was found. The interface with DOC returns two types of matches:
When a match is found, the DOC interface can return information, such as date of birth, last known address, SSN, prison name/address, incarceration date/release date, probation/parole status, and Work Release status.
The interface with the Department of Revenue (DOR) only matches on NCPs’ verified Social Security numbers. NCPs are submitted monthly. When a match is founds, the DOR interface can return information, such as alias names and an address.
The interface with the Division of Motor Vehicles (DMV)first attempts to match NCPs by their driver license number. If the interface finds a license number match, it next attempts to match the first four (4) characters of the last name and the first initial. If both the driver license number and name match, the interface returns DMV participant information to ACTS.
If the driver license number and name do not match OR the driver license number matches but the name does not match, the interface attempts to match the SSN in ACTS with SSNs in DMV.
If NCPs DO NOT have a N.C. driver license number recorded in ACTS but they DO have an SSN in ACTS, the interface attempts to match that SSN with an SSN in DMV. If successful, the interface attempts to match the the first four (4) characters of the last name and the first initial. If the name and SSN match, the interface returns DMV participant information to ACTS.
If the SSN and name do not match, the interface attempts to match the name and demographic data in ACTS with the name and demographic data in DMV.
If the interface is able to match the SSN in the DMV database with the SSN in ACTS but it is unable to match the name, the interface returns DMV information to ACTS. When ACTS receives this information, it notifies the responsible CSE caseworker(s).
If NCPs DO NOT have a driver license number or SSN recorded in ACTS, the interface attempts to match the first four (4) characters of the last name and first initial, then the DOB (date of birth), sex, and race. (If the interface is able to find a name match, it also matches on any DOB that occurs within the same month and year.)
NOTE: The interface always attempts to match on the NCP's last name, first initial, and DOB. It only attempts to match on sex and/or race when sex and race data is present in both ACTS and DMV.
ACTS searches the DMV database for matches daily, but it submits a specific participant once every ninety (90) days. Each attempt to submit an NCP to the ACTS/DMV interface is recorded in the case history record.
When a successful match is found, the DMV interface returns the following data to ACTS (if it differs from information that is already in ACTS): N.C. Driver License number, an address, SSN, date of birth, race, sex, hair color, eye color, height, and weight.
The Interstate Data Exchange Consortium (IDEC), formerly named the Electronic Parent Locator Network (EPLN), is an association of states that maintains a database of location information which its members can use to locate NCPs. In addition, IDEC serves as the mechanism for financial institution data matching (FIDM) and the submittal of requests to participating FIDM states for the seizure of funds from financial institutions that conduct business in those states (Automated Enforcement in Interstate cases).
Seven (7) member states participate in the locate component of IDEC: Alabama, Kentucky, Louisiana, North Carolina, South Carolina, Tennessee, and Virginia. These states share locate and Social Security Number information from agencies/sources such as SNAP/FNS (Food Stamps), new hire, motor vehicles, corrections, quarterly wage and unemployment, etc.
Arkansas, Georgia, New Mexico, Texas, and West Virginia are not members of the locate component, but they provide various locate information from their state databases to the IDEC locate database.
Delaware, the District of Columbia, Florida, Missouri, Mississippi, Ohio, and Oklahoma also are not members and do not supply current locate information. However, old information from their state databases is still in the IDEC locate database and can be accessed in order to get a on an individual's location.
The interface with IDEC only matches on NCPs’ verified Social Security numbers. NCPs are submitted to IDEC weekly. When a match is found, IDEC can return alias names, an address, and employment data.
Effective November 1, 2011, the Employment Security Commission (ESC) merged wih the N.C. Department of Commerce. ESC's new name is the Division of Employment Security (DES).
The DES interface only matches on NCPs’ verified Social Security numbers. NCPs are submitted weekly. Each time an NCP is submitted to the ACTS/DES interface, ACTS checks the following databases for information:
1. Employer File - This file stores quarterly/yearly income information that is provided by employers.
2. Unemployment File - This file stores information about NCPs who have applied for and/or been approved for unemployment benefits.
The DES interface can return alias names, an address, employment data, and wage and benefit data.
NOTE: The Federal Food Stamp Program has been renamed the "Supplemental Nutrition Assistance Program" (SNAP). North Carolina has elected to call this program "Food & Nutrition Services" (FNS). The name of the Food Stamp Information System remains unchanged.
The interface with the Food Stamps Information System (FSIS) matches on NCPs’ Food Stamp Case ID #, verified SSN, or name. NCPs are submitted weekly. The FSIS interface first checks the active files. If no match is found there, it searches the inactive files. If no match is found there, FSIS searches the Disqualified Recipients File, which is a national database of previous Food Stamp participants that were disqualified.
If available, the FSIS interface can return the Food Stamps Case ID number, SSN, DOB, and an address.
NCPs are submitted to the interface with the N.C. Wildlife Resources Commisision monthly. ACTS checks the following databases for information:
1. License file - This files stores wildlife license information including addresses from hunting and fishing licenses.
2. Vessel/magazine file - This files stores boat registration information and includes addresses from "Wildlife in North Carolina" magazine subscriptions.
When information is returned from the WC interface, ACTS notifies the responsible CSE caseworkers. The WC interface can return alias names, an address, SSN, vehicle/boat data, and wildlife license data.
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For questions or clarification on any of the policy contained in these manuals, please contact your local county office. |
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