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The IMC must enter the demographics of the Authorized Representative (including name and address) in EIS at application disposition or for the ongoing case, any changes in the Authorized Representative information. See DAAS Administrative Letter 10-14 for further instructions.
When the a/r has more than one representative, the county must be able to identify which representative has priority so that notices can be sent to the proper individual. A hierarchy has created for the county to use to determine which representative should receive notices. The chart below lists the various types of representatives and provides a code to be entered in EIS in the relationship field for each type. Representative type “A” is given the highest priority and representative type “H”, the lowest.
Hierarchy |
Relationship Type |
EIS Code |
first |
Legal Guardian (includes DSS with custody or guardianship) |
A |
second |
Power of Attorney |
B |
third |
Health Care Power of Attorney |
C |
fourth |
Department of Social Services (placement responsibility only) |
D |
fifth |
Spouse (Not separated) |
E |
sixth |
Parent (for children under 21, a parent who is not the casehead but who lives in the home). |
F |
seventh |
Authorized Representative (An individual designated in writing by the applicant/recipient to assist with eligibility issues and who can have access to the information in the case file.) |
G |
eighth |
Authorized Representative as designated by SSA on SDX |
H |
Example of Order of Hierarchy: John has a legal guardian. He also has a spouse. The legal guardian would be the correct choice to key in EIS as the authorized representative.
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For questions or clarification on any of the policy contained in these manuals, please contact your local county office.
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