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NC DEPARTMENT OF HEALTH AND HUMAN SERVICES EIS MANUAL
ELIGIBILITY INFORMATION SYSTEM EIS 1056
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COMMON NAME DATABASE
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REVISED 01/01/09 - CHANGE NO. 02-09
TABLE OF CONTENTS
PAGE
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
I. Name/SSN Search/ID Assignment . . . . . . . . . . . . . . . . . .2
A. Access Procedures . . . . . . . . . . . . . . . . . . . . .2
B. Screen Description . . . . . . . . . . . . . . . . . . . . 2
C. Name Search Only . . . . . . . . . . . . . . . . . . . . . 3
D. SSN Search/Last 4 Digits SSN Search. . . . . . . . . . . . 4
E. Name/SSN Search/Individual ID Assignment . . . . . . . . . 4
II. Absent Parent Database . . . . . . . . . . . . . . . . . . . . .10
A. Access Procedure . . . . . . . . . . . . . . . . . . . . .11
B. Screen Description. . . . . . . . . . . . . . . . . . . . 13
C. Matching Individual/Assigning ID . . . . . . . . . . . . .14
D. Updating Individual Data. . . . . . . . . . . . . . . . . 14
III. Multiple Individual ID Resolution . . . . . . . . . . . . . . . 15
A. Multiple Individual ID’s for Same Individual . . . . . . .15
B. Multiple ID’s with Same SSN . . . . . . . . . . . . . . . 16
IV. Case ID Search . . . . . . . . . . . . . . . . . . . . . . . . .17
A. General Information . . . . . . . . . . . . . . . . . . . 17
B. Access Procedure . . . . . . . . . . . . . . . . . . . . .17
V. Changes to Data in the Common Name Database . . . . . . . . . . 18
A. General Information. . . . . . . . . . . . . . . . . . . .18
B. Access Procedures. . . . . . . . . . . . . . . . . . . . .20
C. Change Instructions . . . . . . . . . . . . . . . . . . . 20
D. Alerts - Critical Change Reports . . . . . . . . . . . . .24
E. SDX Updates . . . . . . . . . . . . . . . . . . . . . . . 26
VI. Payee Search . . . . . . . . . . . . . . . . . . . . . . . . . .27
A. General Information . . . . . . . . . . . . . . . . . . . 27
B. Access Procedures . . . . . . . . . . . . . . . . . . . . 27
C. Error Messages . . . . . . . . . . . . . . . . . . . . . .29
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