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DMA ADMINISTRATIVE LETTER NO. 16-02

DSS ADMINISTRATIVE LETTER NO. ECONOMIC INDEPENDENCE

(WORK FIRST AND FOOD STAMPS) 04-2002

DSS ADMINISTRATIVE LETTER NO. ADULT AND FAMILY SERVICES 02-2002

TO: COUNTY DIRECTORS

ATTENTION: INCOME MAINTENANCE DIRECTORS

DATE: MARCH 11, 2002

SUBJECT: SECURITY OF INTERNAL REVENUE SERVICE AND SOCIAL SECURITY ADMINISTRATION INFORMATION

NOTE: This letter obsoletes DSS Administrative Letter No. Economic Independence (Work First and Food Stamps) 11-2000, DSS Administrative Letter No. Adult and Family Services 3-2000, and DMA Administrative Letter No. 30-2000. The letter is effective upon receipt.

The purpose of this letter is to provide you with updated information concerning the security requirements for IRS and SSA data.

The changes include a revised Documentation of Annual Security Training log, a sample log of who has accessed FRR/BEER reports, a sample FRR/BEER destruction log, new requirements for two levels of security within the building where IRS and SSA data are stored, and additional instructions regarding who completes the internal inspection audit. The time limit for retaining the log for access to the FRR/BEER and the FRR/BEER destruction log has changed to five years. Revisions are in bold print in the paper version and red in the online version throughout the letter.

I. BACKGROUND

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