EIS Admin. Letters

A. The FRR, BEER, and information obtained from these reports can be destroyed after two years (if all copies returned) by one of the following methods:

B. SSA data (SDX, BENDEX, SOLQ, and TPQY) can be destroyed after three years, or after all audits have cleared, by one of the following methods:

VIII. DESTRUCTION

A. The FRR, BEER, and information obtained from these reports can be destroyed after two years (if all copies returned) by one of the following methods:

1. Incineration: You must ensure that all pages are consumed.

2. Shredding: To make reconstruction difficult, the paper should be inserted so that lines are perpendicular to the cutting line. The paper must be shredded into strips that are no wider than 5/16-inch.

3. Microfilmed data must be incinerated or melted, or shredded to a 1/35-inch by 3/8-inch strip.

A log listing the dates the FRR and BEER reports were destroyed and the dates of the reports that were destroyed is required. See Attachment V for a sample log to record information when you destroy FRR and BEER reports. Retain this log for five years.

B. SSA data (SDX, BENDEX, SOLQ, and TPQY) can be destroyed after three years, or after all audits have cleared, by one of the following methods:

1. Shredding

2. Incineration

3. Sealing the material in cardboard boxes and burying at a landfill under management supervision.

4. Microfilmed data must be incinerated or melted, or shredded to a 1/35-inch by 3/8-inch strip.